Don't Overlook the Ongoing Costs of Print Servers

Posted by Devin Anderson on August 24th, 2016

How much are your print servers costing your organization?

Given that we're in the business of eliminating print servers through a forward-thinking enterprise print management solution, we ask people that question on a daily basis. And we're often surprised by the variety of answers. Not just those at the high end, which provide a compelling total cost of ownership (TCO) basis for many organizations to migrate to a new print management solution as quickly as possible, but also those at the low end, which seem to underestimate true print server costs.

Let's consider some of the ways print server costs are overlooked:

"Our print server licensing is already bundled in our enterprise server licenses."

Licensing is only a tiny fraction of total print server costs; there's a significant hardware dimension to print servers that is all too easy to ignore. Powering your print servers, cooling them and upgrading them adds up to a significant ongoing investment. The problem is that these costs don't usually appear as identifiable line items in the IT budget, making them harder to identify. But make no mistake: They're affecting your bottom line.

"The biggest ongoing cost is upgrades, and we only upgrade our print servers once in awhile."

Upgrading print servers is more expensive than you might realize. Calculating the hardware expense doesn't account for the hard-to-quantify costs associated with print server migration, such as the inevitable downtime and lost productivity that could span months. And in the end, you're still stuck with a print-server-based printing environment with all its attendant costs and drawbacks. You're better off using your next upgrade as an opportunity to migrate to PrinterLogic and reduce your printing footprint across the enterprise for good.

"Print server costs are already factored into our IT budget."

Just because you've budgeted for an expense doesn't mean that you wouldn't benefit from eliminating it. If your car payment was, say, $1,000 per month, would you turn down an opportunity to halve it because you'd already budgeted for the greater amount? The same rationale applies to enterprise print servers. Migrating to a print management solution like PrinterLogic that has lower infrastructure and administrative requirements will mean you can budget less toward print management going forward.

"Okay, so once you've tallied up the figures for hardware, licensing, upgrade, redundancy and operation, there are no additional print server costs. Right?"

Well, not quite. As you know, print servers are high maintenance from an administrative point of view. They're prone to driver conflicts, print spooler crashes and other issues. Print servers also don't offer much in the way of centralized management, which in turn requires onsite IT support, and their self-service options for end users are limited, even nonexistent. This leads to countless hours wasted on general printing downtime as well as individual service desk calls from users who, for example, are unable to install their own printers. This places a heavy ongoing burden on your organization's technical team in the form of continual maintenance and troubleshooting.

Through its centralized printer and driver management, intuitive self-service portal, reduced infrastructure footprint and many other features, PrinterLogic can eliminate print servers from your print environment – along with their ongoing, often overlooked costs.

Devin Anderson
Devin Anderson
With nearly 20 years of experience in delivering market leading IT solutions to Fortune 500 companies, Devin prides himself on driving simplicity into products that solve extremely complex IT problems. For years he has been focused on the end-user computing devices and delivering technology that provides valuable services to the end-user which enable them to be their most productive self. As Vice President of Product Management at PrinterLogic, he focuses on increasing the value customers get from the company's Enterprise Printer Management solution.


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