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Guest Printing Solution

Posted by Andrew Miller on October 21st, 2015

You know that familiar saying about guests and fish? The inventive guy who coined it—Benjamin Franklin, as it happens—clearly had the unrelenting demands of hospitality in mind, but the sentiment behind it could just as easily apply to enterprise print environments.

No, guest printing has never been particularly pleasant for anyone. Guests either have to go through the long, complicated and often frustrating process of installing printers and their related drivers on their personal machines while the IT staff scrambles to make sure they have the necessary access, or they have to find some way to transfer their files to an authorized workstation for someone else to print. Mobile devices add even more difficulties to the mix. All these roadblocks demonstrate why guest printing problems are widespread.

PrinterLogic changes all that with Mobile Printing—a mobile, BYOD and guest printing solution that brings incredible ease, convenience and security to what was once a challenge. Here’s what makes PrinterLogic’s Mobile Printing revolutionary:

  • There’s absolutely no software or hardware for the end user to install or configure.
  • Guests, contractors and freelancers can print from any mobile device, anywhere, anytime.
  • It integrates rapidly and seamlessly into any print environment running PrinterLogic.
  • Thanks to PrinterLogic’s built-in capabilities, any network printer can handle guest print jobs.
  • It’s secure. You retain complete control over which users, printers and jobs are authorized.

With a guest printing solution like PrinterLogic, all your guests—among them contractors, freelancers, consultants, and even mobile or BYOD employees—can print any file type with the same simplicity as sending an email. From any device. On- or off-network. It doesn’t matter whether your organization employs 10 or 10,000 employees, whether it’s distributed over two cities or two continents, or whether you’re running legacy devices or cutting-edge hardware. And there are no print servers or proprietary third-party software or printers (e.g., iOS, Google Cloud Print) to install or add.

Does that sound far too simple to eliminate guest printing problems? The strength and security of PrinterLogic’s Mobile Printing solution actually lies in its simplicity. To print, all guests have to do is follow three easy steps:

  1. Obtain the dedicated email address for their desired printer.
  2. Email their files. These immediately enter the print queue like any other job.
  3. Pick up the printed documents at the printer.

It’s so straightforward, in fact, that it’s been repeatedly shown to cut down on the number of print-related service desk calls in real-world scenarios. That saves your guests time and energy, boosting their satisfaction and productivity, and it also saves your IT staff from having to field calls about installation woes and other guest printing problems.

Yet there isn’t a trade-off when it comes to oversight. Guest jobs via Mobile Printing can be audited according to criteria such as user, file type, and printer—just like jobs initiated from a workstation. Plus you can set any number of limitations: monochrome-only printing, for example, or restricted access to certain paper trays.

For more information on PrinterLogic’s robust ability as a guest printing solution, visit this page.

Andrew Miller
Andrew Miller
As Vice President of Marketing for PrinterLogic, it's my privilege to share our Eliminate Print Server message through our marketing channels. We recently engaged TechValidate to survey our customers. The results were staggering: Almost 100% would recommend PrinterLogic; ROI over 100% for 88% of our customers; 99% report ease of use as great or better; 84% installed our solution in less than 10 days; and much more. Over the coming weeks and months, I will be sharing more results from the survey through our blog. I hope you enjoy the information. Don't hesitate to comment or contact us if you have any questions.

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