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How to Deploy Printers Without a Print Server

Posted by Jordan Pusey on July 18th, 2017

Print servers are so ubiquitous in the enterprise and such a common part of their print infrastructure that it might seem like there are no other options when it comes to print management. And yet, if you were to ask the admins who deal with print servers on a regular basis, they would have very little good to say about them. Print servers are notorious for being finicky, error prone and high maintenance—an admin's adversary rather than an ally. There has to be a viable Windows print server alternative, right?

There is, and it's called PrinterLogic. In this post I'm going to talk about one of the hundreds of things that PrinterLogic does better than print servers: printer deployment. I'll briefly touch on some alternate ways to deploy printers using our next-generation software solution and offer a brief illustration of how it's superior to print server deployment methods.

In PrinterLogic, printer deployment is easier because its print management paradigm is fundamentally easier. PrinterLogic's web-based management console allows you to oversee and administer every single printer in your organization's entire print environment from a single pane of glass. Printers can be added, edited or removed using simple device trees and drop-down menus. Default printers can be set permanently or temporarily by ticking a checkbox. Yet, uniquely among Windows print server alternatives, PrinterLogic combines this manageability with direct IP printing, which establishes straightforward one-to-one connections between client devices and local printers—even in remote and virtual environments.

One important aspect in which PrinterLogic's methods differ from print server deployment of printers is that you don't need cumbersome group policy objects (GPOs) or custom-developed scripts to accurately and reliably deliver the right printers to the right users. PrinterLogic seamlessly integrates with Active Directory (AD), so you can use criteria such as containers, users, computers, organizational units (OUs) and even IP address ranges to automatically and dynamically deploy printers to your users. Even though PrinterLogic offers a host of easy and alternate ways to deploy printers, including individual and bulk deployments, AD integration and criteria like these should be familiar to many organizations.

And because PrinterLogic doesn't rely on GPOs, support staff with lower-level privileges can still safely deploy printers to select users. This has made it the go-to Windows print server alternative among organizations that outsource their support or have small IT teams. There's no need for service desk personnel to have elevated rights when they want to assign a printer to a user in a pinch.

Seamless integration is what sets PrinterLogic apart from other Windows print server alternatives. PrinterLogic doesn't just leverage and complement AD, it also slots in smoothly alongside virtual solutions like Citrix and VMware, making printer deployment practically effortless in those customarily complex environments. If your organization has experience with print server deployment methods in those environments, you'll be amazed at the ease of use in PrinterLogic.

What's implicit in all this is that PrinterLogic actually eliminates print servers from your print environment. It's more than just a solution that provides alternate ways to deploy printers—it's a comprehensive enterprise printing solution that can shrink your print management infrastructure to a single server running one scalable instance of PrinterLogic. That means no more costs of procurement, maintenance, upgrade and replacement, and no more time and effort spent wrestling with imprecise, unreliable printer deployments as well as all the other usual headache that's associated with print management.

Some one-trick, bolt-on solutions will claim to offer improved print management. But few of them will provide practical and reliable alternate ways to deploy printers that stand up to real-world usage. PrinterLogic has been implemented by hundreds of customers of all sizes and sectors, and they've been thrilled with the results. It's the true Windows print server alternative that allows you to move beyond print servers entirely.

Jordan K. Pusey
Jordan K. Pusey
With more than 15 years of product marketing experience, Jordan has been been instrumental in helping IT software companies produce valuable software solutions and achieve growth. From IT desktop operations to infrastructure and security, Jordan has talked and written about sound IT best practices, amazing time and money saving products, and industry trends. At PrinterLogic, he leads the company's product marketing efforts and loves talking about how organizations of all sizes can eliminate the need for print servers.

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