Posted by Devin Anderson
As we all know, there’s often a gap—sometimes a large one—between perception and reality. And how do you close that gap? Through impartial data, real-world information and analysis. In enterprise printing, that’s what print job tracking is for.
Yet an organization’s ability to track print jobs is only as good as its print job tracking software. In many environments, that software is bundled with their primary print management solution—which is to say, it’s somewhat lacking. That’s because the tracking and auditing functionality in these solutions is usually pretty basic. At best, it’s barebones, capturing broad print-related data like the job name or the user who initiated the job. At worst, it’s an afterthought and barely usable.
How can you improve print job tracking in your organization and extract meaningful, actionable data from users’ print activity? Here are some general tips followed by a single solution that puts all of them into practice.
Those four print job tracking tips might sound simple enough, but they’re difficult to implement with ordinary print management solutions. Sifting through the limited print job data you have in search of wider trends can be tedious at the best of times, and identifying anomalies like over-utilized printers or users who frequently initiate large jobs can be downright impossible. Being able to tie that data to actual, up-to-the-minute costs is no cakewalk, either.
PrinterLogic’s next-generation print management solution has powerful core-level print job tracking functionality, which captures print job data for network as well as USB-connected printers right at the source. That gives you access to essential print-related information about who is printing what and where.
But that’s only the start. PrinterLogic’s print auditing and reporting feature allows you to organize that data according to criteria like user, printer, department or time. You can view jobs at the level of the individual user or an entire department. You can have print usage related in terms of current costs. And you can instantly share that information with managers and decision-makers via automatic emailed reports.
Along with PrinterLogic’s centralized admin console and SNMP monitoring, implementing comprehensive print job tracking has never been easier, more cost-effective or more rewarding.