Print Job Records

After a print job has been successfully sent to the printer, the print job information can be stored in the database for up to two years. Using the Print Job Records tool you can query the database and view the print job information from a specified time and date range in the following formats:

• Overview
  • Overview - All
  • Overview - Summary
  • Overview - By Week
  • Overview - By Hour
  • Overview - Application Usage
  • Overview - Job and Page Counts
  • Overview - Simplex/Duplex
  • Overview - B&W/Color
  • Overview - Paper Size
• Records
• User
• Job Title
• Manager
• Department
• Printer
• Folder

Overview - All

Displays all the reports contained in the "Overview" section on one page.

Overview - Summary

Displays a print job summary for all print jobs and is broken down into the following groups:

• Overview
  • Total Pages
  • Job Count
  • Job page average
  • Total
• User Overview
  • Total Number of Users
  • Average jobs per user
  • Average pages per user
• Printer Overview
  • Total number of printers
  • Average pages per printer
• Annual Estimate
  • Total number of reported days
  • Estimated annual number of pages

Overview - By Week

Displays how many print jobs have taken place over each week.

Overview - By Hour

Displays how many print jobs have taken place over the hour.

Overview - Application Usage

Displays how many print jobs have taken place according to the application the print job was submitted from, and will break the print jobs down to B&W, Color, and Total. The categories include:

• Web Page
• Email
• Word Processor
• PDF
• Spreadsheet
• Presentation
• Image
• Other

Overview - Job and Page Counts

Displays total jobs for large (10+ pages) vs. small jobs, total pages for large (10+ pages) vs. small jobs. Total jobs by page count range, and total pages by page count range.

Overview - Simplex/Duplex

Displays percentage of jobs that are simplex vs. duplex printing.

Overview - B&W/Color

Displays an overview of your B&W vs. Color printing. Broken down by:

• Total Pages by Week
• Total Pages by Department (populated by active directory as users print)

Overview - Paper Size

Displays print jobs according to paper size:

• Letter
• Legal
• Executive
• Folio
• Half Letter
• Photo 4x6
• A4
• Ledger
• Index Card
• Demy
• Letter 8 1/2 x 11 in
• (Unknown)

Records

This report will display historical print job information over any given time and date range, and can be exported to a CSV file. The report information includes:

• Date
• Time
• User Name
• Job Title
• Computer Name
• Manager Name
• Department Name
• Printer Name
• Document Name
• Pages
• Color
• Duplex
• Paper Size

The results from this report can be filtered by:

• User Name
• Job Title
• Computer Name
• Manager Name
• Department Name
• Printer Name
• Printer Type
• Any
• TCP/IP
• USB

User

Displays all print jobs according to user name and will display the following information:

• Report Summary
• User
• Full Name
• B/W
• Color
• Total
• B/W%
• Color%
• Total%

Job Title

Displays all print jobs according to Active Directory Job Title and will display the following information:

• Report Summary
• Job Title
• B/W
• Color
• Total
• B/W%
• Color%
• Total%

Manager

Displays all print jobs according to Active Directory and will display the following information:

• Report Summary
• Manager
• B/W
• Color
• Total
• B/W%
• Color%
• Total%

Department

Displays all print jobs according to Active Directory Department and will display the following information:

• Report Summary
• Department
• B/W
• Color
• Total
• B/W%
• Color%
• Total%

Printer

Displays how many print jobs that have taken place over a specified time and date range per printer and will display the following information:

• Report Summary
• Printer
• B/W
• Color
• Total
• B/W%
• Color%
• Total%

The results can be filter by:

• Printer Name
• TCP/IP Printers
• USB Printers

Folder